Health and Safety

Health & Safety Policy

SECTION I

POLICY STATEMENT

1. POLICY STATEMENT

INTRODUCTION

1.1.1 This is a Statement of Policy by Mypad 2020 Ltd (hereinafter called MYPAD) confirming its intentions, organisation and arrangements for ensuring the health and safety at work of its employees, tenants/residents, visitors and contractors, whilst on the premises or sites under the control of, or occupied by MYPAD.

1.1.2 The Health and Safety Policy, of which this Statement is a part, contains details of the arrangements and management system in place to ensure the objectives outlined below are fully met.

1.2 STATEMENT OF INTENT

It is the policy of MYPAD to ensure, so far as is reasonably practicable, the health, safety and welfare of its employees while they are at work and any other persons who may be affected by their undertakings, and to comply with the Health and Safety at Work etc. Act 1974 and other relevant legislation as appropriate.

1.3 OBJECTIVES

In order to achieve compliance with this Policy, MYPAD have set objectives to:

maintain high standards for health, safety and the protection of the environment at its premises and worksites

identify risks and set in place programmes to remove or reduce these risks

ensure that these standards are communicated to all employees, contract staff, temporary workers, members of the public and other third parties, as appropriate

ensure that all personnel are given the necessary information, instruction and training to enable them to work in a safe manner

ensure the dissemination and discussion of relevant information on safety, health and environmental issues

introduce promotional campaigns to encourage safety, health and environmental awareness and compliance

make provision of adequate resources to enable managers to properly implement the policy and monitor its effectiveness

monitor operations at MYPAD premises and worksites.

ENVIRONMENTAL POLICY AND PRINCIPLES

This Policy supports the MYPAD safety values indicated above, in that we will work safely in a manner that promotes the health and wellbeing of the individual and the environment.

MYPAD will undertake to assess any potential environmental impact and to ensure compliance with all UK and applicable environmental law as a minimum.

It is our policy to operate in a safe, responsible manner, which respects the environment, the health of our staff, visitors and the community in which we operate.

We will not compromise environmental, health or safety values. All staff are expected to understand, promote and assist in the implementation of this policy and the accompanying principles and associated procedures.

Whilst Senior management accept full responsibility for ownership of this policy, involvement of all staff is encouraged around the following detail.

1.4 PRINCIPLES

We are all accountable for conforming to the Policy.

Each employee, including contractors are responsible for working in such a manner that respects the health and safety of the individual and the environment.

All of the management staff are specifically accountable and will make organisational arrangements to ensure compliance with the Policy.

We will work diligently to prevent all incidents.

MYPAD believe that all incidents including work related illnesses, injuries, spills and excursions can be prevented. Management is responsible for providing a workplace that is designed to be free of incidents, and all staff must contribute to this goal.

We will practice sound environmental, health and safety management.

MYPAD will integrate Environmental Management fully with business and daily operational management. This ensures that short and long-term environmental and associated health and safety issues are considered, together with market and economic aspects, when decisions are made regarding new and existing facilities, plant, equipment, and services to the general public. We are committed to continual improvement in all aspects of our Environmental and Health and Safety performance.

We will comply with all relevant laws, regulations and permits and will develop and employ more restrictive internal standards where necessary to conform to the Policy.

We will anticipate issues and take appropriate actions, which may precede laws or regulations to reduce our impact on the environment and to provide and maintain safe and healthy working conditions.

We will audit our operations and report findings.

We will audit our own operations on a regular basis to identify strengths and weakness in our processes and plans and identify actions to be taken to prevent problems or correct deficiencies.

We will report on our activities

We will communicate with individuals, communities where required and concerned parties regarding the Environmental and Safety aspects and impacts of our operations, including an Environmental report to accompany any yearly Health and Safety review and report.

We will support sustainable development, the responsible use of natural resources and energy conservation.

We will integrate Environmental and Safety considerations into all relevant business decisions. We will achieve cleaner administration through programmes of waste minimisation and pollution prevention, including product recycling with specific and measurable reduction targets where practicable. We will minimise the use of non-renewable resources.

1.5 DISTRIBUTION

A copy of the Policy will be issued to all staff and will be placed in the MYPAD documents folder. MYPAD health and safety arrangements are more fully described in the arrangements section, relevant extracts of which along with additional local guidance will be issued as required to employees.

1.6 REVIEW

The content and effectiveness of the Policy will be reviewed and revised as necessary to take into account any legislative or other relevant changes, and details communicated to all staff.

HEALTH AND SAFETY POLICY STATEMENT

This statement of the Health and Safety Policy recognises obligations under the Health and Safety at Work Act 1974, Section 2(3). Mypad 2020 Ltd will conduct its activities to ensure that we:-

Meet the duties as an Employer to do all that is reasonably practicable to prevent accidents, injuries or damage to health.

Protect the health and safety of all employees and others who may be affected by our activities.

Provide and maintain safe and healthy working environments for all employees ensuring that work carried out does not affect the health, safety and welfare of others.

Provide suitable information and train all employees to be aware of their own responsibilities in respect of the relevant health and safety matters affecting their work function.

Ensure that when new substances, plant, machinery, processes or premises are introduced, that adequate information, advice and resources are available so that safe methods of work are developed.

Meet the duties as an Employer to do all that is reasonably practicable to prevent accidents, injuries or damage to health.

Ensure that all work is adequately assessed for risks to health and safety and that identified control measures are implemented, reviewed and maintained.

Appoint a competent person to assist Mypad 2020 Ltd to meet the requirements and prohibitions of the relevant statutory provisions relating to health, safety and welfare.

Signed : Date: May 2023

David Holland

Director

MYPAD 2020 LTD.

SECTION 2

ORGANISATION

2.1 Introduction

To ensure the prevention of ill health and the avoidance of accidents, including the promotion of a safe and healthy workplace, the following organisation has been established and duties/responsibilities confirmed.

2.2 The Directors

The Directors Dave Holland, Tom Spink and John Turner have established the overall Health, Safety and Environmental Policy of MYPAD and have responsibility for implementing, monitoring and reviewing of the policy. They will ensure adequate funds, insurances etc. are in place to effectively discharge relevant statutory duties.

They are responsible for ensuring adequate resources are made available to enable full implementation of the policy and to ensure that it is properly monitored and regularly reviewed to ensure company compliance with relevant legislation. They will ensure the policy and procedures are communicated to employees including following any updates.

In conjunction with site management and operatives they will produce and update risk assessments and method statements, along with identifying any training requirements. They are also responsible for ensuring accidents, incidents and diseases are reported as required by The Reporting of Injuries, Diseases and Dangerous Occurrence Regulations 2013 (RIDDOR).

They will ensure that:

all subcontractors are competent and that site specific Health and Safety documentation is received before they are contracted.

clients are aware of their duties, and on notifiable projects HSE are notified before work starts

a suitable construction phase plan is prepared in good time and kept up to date as the project progresses.

(i) Health and Safety Consultant

The Health and Safety Consultant Steve Dudman of CSA Safety Solutions Ltd acts as the competent person providing Health and Safety advice to the Directors and employees. Along with the Directors he is responsible for ensuring that the policy is properly implemented across all MYPAD SITES.

2.3 Contracts Manager

The Contracts Manager Barry Dennisonand the Health and Safety Consultant are responsible for:

keeping the MYPAD health, safety and environmental policy under review

monitoring its implementation, and setting targets or objectives where appropriate

ensuring that the effectiveness of the policy is regularly reviewed and revised as and when necessary.

ensuring compliance with relevant legislation, approved codes of practise and other safety instructions

ensuring appropriate procedures and arrangements are established and maintained, including for the reporting and investigation of significant incidents

reporting on progress as required.

2.4 Site Management

Every member of site management is responsible for:

the practical implementation of the health, safety and environmental policy, the Health and Safety at Work etc. Act 1974 and other relevant legislation.

ensuring that the operations under their control are, as far, as is reasonably practicable, conducted without detriment to the health and safety of employees or others that may be affected by their activities.

ensuring that their area of responsibility is subject to risk assessment, regular inspections and audits.

reviewing as necessary reports on accidents, incidents and near misses and to ensure, where necessary, that a full investigation is carried out and appropriate remedial action taken.

carrying out toolbox talks, method statement briefings and any other on the job training required.

ensuring all statutory inspections as required by The Lifting Operations and Lifting Equipment Regulations 1998 and the Provision and Use of Work Equipment Regulations 1998 are carried out at the correct times.

reporting all accidents and incidents.

provide adequate supervision and implement the company procedures to comply with the Construction, Design & Management Regulations 2015.

2.5 Individual Responsibilities

All MYPAD employees are required to:

co-operate in implementing the requirements of all health, safety and environmental legislation, related codes of practice and safety instructions.

refrain from doing anything, which constitutes a danger to themselves or others.

immediately bring to the attention of their line management any situations or practises that are noted which might lead to injuries or ill health.

ensure that any equipment issued to them or for which they are responsible, is correctly used and properly stored.

be responsible for good housekeeping in the area in which they are working.

2.6 Contractors/ Sub-Contractors

All Contractors/Sub-Contractors working on MYPAD premises or worksites are required to comply with appropriate site rules and regulations governing their work activities. Contractors are legally responsible for their own workforce and for ensuring that their work is carried out in a safe manner and without risk to MYPAD staff and others who may be affected.

2.7 Communication

The name of the person designated with the responsibility for health and safety on each MYPAD worksite or work premises will be prominently displayed on the H&S law poster.

H&S Structure

BOARD OF DIRECTORS

DIRECTOR RESPONSIBLE FOR HEALTH & SAFETY(Dave Holland)

HEALTH & SAFETY CONSULTANTSteve Dudman(CSA Safety Solutions Ltd)

SITE MANAGEMENT (First Aid & SMSTS Qualified)

OFFICE SUPERVISOR

OFFICE STAFF

CONTRACTS MANAGER

ENGINEER

CONTRACTORS

EMPLOYEES (LABOURER/FORK LIFT OPERATOR)

SECTION 3

ARRANGEMENTS

3. The Arrangements

3.1 First Aid

The First Aid facilities (per workplace) provided by the Company shall be of:

The provision of the appropriate number of First Aiders as described by The Health and Safety (First Aid) Regulations 1981.

The provision of adequate first aid facilities which shall comprise of:

First aid kit(s) appropriate to the size of the workplace / workforce.
1. An occupational first aider where required and defined by statute.

First Aid Training

The Company shall ensure that first aid training is given by persons or organisations qualified to do so. This shall be made available to any members of the workforce expressing an interest provided that there is a need for additional first aider in the first aid contingent.

The Company shall also:

Explain to new employees what they shall be required to do and to whom they will bear direct responsibility.

Ensure that any new employees read and understand the Company Safety Policy

Discover whether any new employee has any particular health needs (in terms of disability or recurring illness) and to make appropriate arrangements for this.

Ensure that new employees are given appropriate directions in relation to potentially hazardous locations within the Company’s area of responsibility.

Bring to the attention of new employees any prohibited or dangerous practices in connection with their work.

Ensure that adequate instruction has been given in the use or operation of any machinery or equipment, including safety apparatus and protective clothing.

Give clear directions as to the first aid and emergency procedures.

Reporting an incident, injury or dangerous occurrence

All incidents and near misses no matter how minor, and whether they result in injury or not should be reported to the appropriate manager for internal investigation. This should be done as soon as is reasonably possible. The manager will then report the incident to the Directors immediately who will determine the level of investigation required.

All injuries resulting from accidents at work which cause incapacity for more than 7 days must be reported direct to the enforcing authority under The Reporting of Injuries, Diseases, and Dangerous Occurrences Regulations 2013 (RIDDOR).

Self-employed people and people receiving training are covered essentially in the same way as employees.

There are requirements for reporting certain events following the supply of flammable gas to domestic and other premises.

Method of reporting

A death, major injury or condition, or dangerous occurrence must be reported by the quickest possible means (usually telephone) and confirmed in writing on form F2508 within 10 days to the Local Authority Environmental Health Officer and HSE. Injuries that result in more than 7 days absence from work must also be reported on form F2508 as soon as practicable and in any event within 15 days of the accident.

Cases of disease must be reported on form F2508A.

An accident or occurrence that requires reporting under RIDDOR can be reported by any of the following means:-

Telephone 0845 300 9923 (fatal and major injuries only)
- Online www.riddor.gov.uk

Definitions of events that are reportable:

The death of any person as a result of an accident arising out of or in connection with work.

Any person suffering injuries resulting in incapacity for more than 7 days.

Any person suffering any of the following injuries or conditions as a result of an accident arising out of or in connection with work:

fractures, other than to fingers, thumbs and toes
- amputations
- any injury likely to lead to permanent loss of sight or reduction in sight
- any crush injury to the head or torso causing damage to the brain or internal organs
- serious burns (including scalding) which:

(i) covers more than 10% of the body

(ii) causes significant damage to the eyes, respiratory system or other vital organs

any scalping requiring hospital treatment
- any loss of consciousness caused by head injury or asphyxia
- any other injury arising from working in an enclosed space which:

(i) leads to hypothermia or heat-induced illness

(ii) requires resuscitation or admittance to hospital for more than 24 hours

The death of an employee if this occurs some time after the reportable injury which led to the employees death but not more than one year afterwards.

Keeping Records

A record (including the standard Company Accident Report Form) must be kept of all reportable injuries and dangerous occurrences. The record must be kept for a period of three years and contain in each case:

The date and time of the accident causing injury.

The following particulars about the person affected:

Full name
1. Occupation

Nature of the injury or condition

Place where the accident happened.

A brief description of the circumstances.

3.3 Training

The Company will continue to ensure that a suitably competent workforce and experienced operatives and managers are employed and will actively participate in ongoing assessment, evaluation and training of such employees, operatives and managers.

All employees will be interviewed to find out what training they require. There is also an annual appraisal where training needs will be discussed. Records will be kept and a training programme will be established giving priority to the most hazardous areas and needs of young and/or new employees.

Those in charge of sites and other Company work areas are required to review with any new employee any hazards and the specific health and safety rules applicable to the work to be done, and ensure that the ‘SITE INDUCTION’ is attended before putting the employee to work. Similarly, those transferring from job to job, or from site to site, will need to be inducted to the site like a new employee and be given any necessary information by site management. During the course of their work they will also be required to attend toolbox talks, method statement briefings and any other on the job training as deemed necessary to ensure their safety.

No person will be permitted to drive any Company vehicle or article of plant unless they are selected and trained to do so. In addition, they will not be permitted to operate any machinery, apparatus, tool or installation until appropriate training has been provided.

Arrangements will be made, where necessary, to train staff in the use of the fire fighting equipment and its proper use and maintenance.

ALL EMPLOYEES ARE REQUIRED TO ASSIST AND CO-OPERATE WITH THE COMPANY IN ANY ARRANGEMENTS MADE FOR THEIR TRAINING REQUIREMENTS.

3.4 Fire and emergency procedure

The Directors will be responsible for providing and having maintained all fire fighting equipment, fire doors, fire blankets and notices. The fire alarm system will be tested at least once per week from a different point, at least twice a year they will arrange for a fire escape drill. Fire procedure notices will be displayed for all fire alarm points and appliances.

The proper evacuation procedures will be drawn up by the Directors and will be brought to the attention of the employees. This procedure will discuss assembly points, premises check and head count. A fire logbook will be maintained by Management, accurately recording the date of the above drills, tests and inspections. This book will be kept with the office/site manager.

3.5 Hot Work

A ‘permit to work’ system will be adopted where hot work is being undertaken, unless there is no risk of damage to any surrounding property. The ‘permit to work’ shall contain (but is not limited to) the following information: permit title, job location, job identification, hazard identification (including residual hazards and hazards introduced by the task), precautions necessary, protective equipment required, authorisation (signature confirming that isolations have been made and precautions taken, except where these can only be made during the duration of the permit), date and time duration of the permit, confirmation signature that the task has been completed safely (or new works acceptor signature for a continuing permit with a new expiry time).

3.6 Highly Flammable Liquids

Highly flammable liquids stored or used at the workplace will be handled strictly according to the instruction of the manufacturers. No material will be allowed to be stored at the workplace unless we

have a current instruction sheet from its suppliers. The workplace Manager will ensure that such instructions are supplied and each member of staff is familiar with its contents. Only such amounts as are in use, of highly flammable liquids, will be allowed out of the store and then not to exceed 50 litres. The highly flammable store will be a strong metal container, located away from any building and clearly marked ‘NO SMOKING – HIGHLY FLAMMABLE’. The keys to the highly flammable store will be held by the workplace Manager.

3.7 Dangerous Chemicals

These will be handled strictly according to the manufacturer’s instructions. Safety equipment will be issued to all employees handling such materials and must be worn at all times. Manufacturers Safety Data Sheets and other relevant information shall be obtained to comply with the Control of Substances Hazardous to Health Regulations 2002 (COSHH).

3.8 Plant and Machinery / Electrical Equipment and Power Tools

All plant and machinery used and operated by the Company is manufactured to approved safety standards and must be used in accordance with the manufacturer’s instructions. It is the responsibility of Management to ensure that it is maintained and inspected in accordance with the Provision and Use of Work Equipment Regulations 1998 and where applicable the Lifting Operations and Lifting Equipment Regulations 1998.

A daily check sheet should be completed by the operator for all plant and machinery and a weekly inspection carried out by the site manager.

Only personnel who are sufficiently trained and competent in the handling of the particular plant or machine have the authority to do so.

Any machine fitted with a guard to protect moving parts must not be operated if any guards have been removed.

Machines must not be adjusted when they are running, unless the manufacturer has made specific provision for this adjustment.

The purpose and method of action of all switches must be clearly marked.

All electrical equipment on the Company sites and other workplace will be supplied, installed, maintained or used in accordance with current regulations. The Site Manager will plan the temporary electricity and distribution on site with current regulations. All temporary supplies are to be installed by competent electricians and tested in accordance with the IEE Regulations.

The Site Manager will ensure that all power tools provided for use on site or other workplace are in accordance with the relevant British Standards.

No power tools or electrical equipment of greater voltage than 110 volt (CTE) shall be used on site. All portable appliances shall be subject to PAT testing.

The Company will Comply with the following:

The Electricity at Work Regulations 1989
- The IEE Regulations for Electrical Equipment
- British Standard 4344 and British Standard 4363
- British Standard Code of Practice CP 1013 ‘Earthing’
- Work Equipment Regulations 1998 (PUWER)
- The Lifting Operations and Lifting Equipment 1998 (LOLER)

3.9 Lifting Equipment

Lifting equipment includes any equipment used at work for lifting or lowering load / people and

any attachment used for anchoring, fixing or supporting it. Examples include forklifts, lifts, cranes, chairs, ropes and slings. It is the responsibility of Site Management to ensure that it is maintained and inspected in accordance with The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

All persons must visually inspect lifting equipment before using it. If the equipment does not have the safe working load shown, is worn, damaged or corroded it must not be used and must be reported to supervision for replacement or repair. Under no circumstances must the safe load of lifting equipment be exceeded. Rope and nylon slings should be protected from sharp edges with suitable packing. Supervision must ensure that lifting devices, including ropes and slings are marked with an identification number and safe working load. Supervision must ensure that lifting tackle and equipment are examined and tested by a competent person in line with LOLER. Prior to the commencement of each shift a visual inspection will be carried out on the equipment by a competent person. A register must be kept by supervision recording the visual inspection and statutory testing and thorough examination of individual lifting equipment.

Lifting equipment must be:

strong, stable and suitable for its particular use. Any load attached to lifting equipment shall also be suitable;

marked to indicate safe methods of use and safe working loads. Employees must operate equipment in accordance with its marking and must not load it beyond safe limits;

positioned or installed in such a way so as to prevent the risk of injury;

thoroughly examined before being used for the first time.

thoroughly examined after installation or assembly and before being put to service, where safety depends on the installation or assembly condition;

inspected regularly and tested periodically as specified by LOLER.

Any lifting equipment which is used to lift or carry people must be suitable and safe for this purpose and must be marked accordingly. The equipment shall be tested and inspected regularly, as required by law.

All lifting operations must be carried out in a safe manner by Employees who are properly trained for the task. In addition, all lifting operations must be planned and supervised.

3.10 Offices and Welfare Facilities

All offices, stairways, passages, rest rooms and welfare facilities will comply with Schedule 2 of the Construction (Design and Management) Regulations 2015 and will be provided from the start of the construction phase of any project.

An appointed person will inspect all such facilities once per week to ensure that they are in good order and well maintained.

All employees will be encouraged to make pertinent suggestions as to the safe use of such facilities and required to keep them clean at all times.

Racking, shelving, cupboards and stores will be checked each week by the Appointed Person to ensure that they are in good order, not overloaded or liable to collapse.

There will be no smoking under the smoke-free (Premises and Enforcement) Regulations 2006.

3.11 Protective Clothing and Equipment (PPE Regulations 2022)

Where the risk assessment deems risks to health and safety cannot be reduced to acceptable levels by other means, personal protective equipment will be issued and worn.

All such equipment will be selected, provided, used and maintained in accordance with the requirements detailed in the ‘Personal Protective Equipment at Work Regulations (Amended) 2022’.

Where Respiratory protective equipment (RPE) is required as a control measure face fit testing will be carried out to provide effective protection for the wearer against the hazard(s) identified.

The workplace Management will ensure that adequate supplies of all necessary protective clothing or equipment are available on site / workplace for issue as required.

The workplace Manager will ensure that before employees are set to work that any necessary protective clothing is provided. Any person on site / workplace carrying out any process which requires the use of protective clothing or equipment will be informed of the statutory or Company policy requirements and instructed not to continue working until protective clothing or equipment is obtained. This applies to any sub-contractor as well as direct employees.

The workplace Manager will ensure that the protective clothing or equipment is suitable for the specific process for which it is provided. The Company will provide information and advice on the correct equipment to be issued.

All personal protective equipment will be maintained, serviced, cleaned and replaced where necessary. Facilities will be provided for the storage of PPE. All Site Managers and management staff will set a good example in the wearing of safety helmets, protective clothing and equipment where required.

3.12 Safe System of Work

Safe Systems of Work are implemented for all works, these systems have been developed

from both past experience by the company, our industry and each individual in addition to recognised guidance notes, codes of practice, approved codes of practice etc.

Where significant risks are identified a Method Statement in addition to the Risk Assessment

will be developed, implemented and drawn to the attention of those affected. A task briefing combining the key issues within both the Risk Assessment and Method Statement will be conducted to all operatives, (new, experienced, long term operatives etc…) by their Supervisor prior to undertaking such work on site. This will enable all employees to carry out their tasks in a safe and efficient manner.

Any task involving significant risk and requiring specific control measures will be carried out using a “Permit to Work” system. The Permit to Work will cover the precautions to be taken in order to ensure safety and will be issued by a competent, trained person.

Tasks requiring a permit include;

• Hot Work – welding, burning etc.

• Entry into confined spaces.

• Electrical.

• Excavations and buried services.

3.13 Safe Place of Work – Workplace (Health, Safety and Welfare) Regulations 1992 & CDM 2015

The Company will provide a safe place of work and working environment. Safe means of access and egress shall, so far as is reasonable practicable, be provided and maintained, to and from every place at which any of the facilities provided in pursuance of these regulations is situated, and every such place shall, so far as is reasonably practicable, be made and kept safe for persons using the said facilities.

3.14 Monitoring the Effectiveness of this Policy

The Company will discuss the effectiveness of its Health and Safety Policy at its Health and Safety meetings, it will discuss the H&S site visit reports, accident statistics and take on board any additional contributions from other sources such as external Safety Consultants. Priority will be given to any action and expenditure that is required to maintain or improve the overall safety performance of the Company.

3.15 Consultation/Communication

The Company has a pro-active approach to health & safety, and recognises the benefits of employees having a significant input into the Company’s health & safety procedures. They also play a vital role in

providing feedback on actual performance, and identifying hazards that may have been previously missed. Therefore, the Company encourages the active participation of all employees in promoting good health and safety practice within the Company. To this end facilities will be made available for the appointment of safety representatives at workplace where appropriate in line with the Health and Safety (Consultation with Employees) Regulations 1996. Where safety representatives are appointed the Company will consult on all health and safety matters required by the Management of Health and Safety at Work Regulations 1999.

It will:-

Arrange for appropriate measures for the health and safety of employees.

Appoint a competent person to provide advice and to implement emergency procedures.

Provide information on risks to health and safety and on necessary preventive measures.

Provide adequate health and safety information and training before starting work and when exposed to new risks.

On sites, all employees (and sub-contractors) will receive a site induction talk. This will be undertaken by the Site Manager. Throughout the project, all employees and contractors will be encouraged to continually liaise with the Site Manager, to assist in the identification of any health & safety hazard that has not previously been identified.

Formal Health and Safety meetings are supplemented by team briefings or general management meetings with health and safety as a standing agenda item.

3.16 Out of Hours Working

Where operatives are required to work outside of normal working hours, permission should be sought from the management. Special attention will be paid to the need for their safety in respect of lighting access and egress and the need for supervision for employees working on their own in isolated areas of the workplace.

3.17 Waste Management – Duty of Care

The Company will comply fully with the provisions of The Environmental Protection Act 1990, (Section 34), The Hazardous Waste (England and Wales) Regulations 2005, and The List of Wastes (England) Regulations 2005 in respect to the storage, transfer and disposal of controlled waste. The Company will also ensure that all employees and sub-contractors are made aware of their obligations under these and comply fully with the requirement therein.

3.18 Noise

The Site Manager will ensure that all plant provided is fitted with silencers, mufflers, doors, canopies etc and that all equipment and noise reducing doors, etc, are used. Ear defenders or other hearing protection will be made available on the site/workplace for any operation where it is not practicable to reduce the noise levels to a safe limit. These will be issued to operatives as required and must be worn at all times when the operative is exposed to noise.

The Site Manager will ensure that all noise control items fitted to plant or in premises are kept in good order and that any defects noted are reported to the Plant or Maintenance Manager of the Hire Company immediately.

3.19 Asbestos

Being a new build development company our employees are not subjected to asbestos containing materials (ACM) during their normal tasks. They may however inadvertently expose or discover suspicious materials whilst excavating etc. All employees are made aware of how to identify ACM’s and the procedures to adopt should this happen.

Demolition works are carried out by competent demolition specialists with Type 3 surveys carried out. Where asbestos is present then a licensed asbestos removal contractor will be appointed to remove the material and only when they have certified the area safe will work be allowed to continue.

All work involving asbestos in any form will be carried out in accordance with The Control of Asbestos Regulations 2012 and approved Codes of Practice. Disposal of waste containing asbestos will be carried out in accordance with The Hazardous Waste (England and Wales) Regulations 2005.

• On discovery, cease work immediately

• Do not disturb

• Report suspicious material to site management

• Site management to inform Health and Safety Manager.

3.20 C.O.S.H.H.

The Control of Substances Hazardous to Health Regulations 2002 require assessments to be made wherever substances hazardous to health are used, processed, manufactured, given off or produced.

All workplace Managers have been instructed in the implementation of the C.O.S.H.H. regulation and assessments/data sheets are available at workplace on all products and processes covered by the regulations. It is the responsibility of the workplace Manager to ensure that all work involving a product or process is carried out strictly in accordance with the assessments/data sheets. Where additional information is required on a product or process, the workplace Manager must contact the Health and Safety Consultant.

3.21 Management of Health & Safety at Work Regulations 1999

Risk Assessment (reg 3)

It is the Company policy to carry out a Risk Assessment prior to any task with significant risks to Health and Safety commencing, using guidance contained in HSG65 “Successful Health and Safety Management” and the HSE’s leaflet Five Steps to Risk Assessment (INDG 163).

The Company will undertake to make a suitable and sufficient assessment of the risks to workers and others who may be affected by its undertaking and to record the significant findings of that assessment. This record should represent an effective statement of the hazards and risks, which then leads Management to take the relevant action to protect Health & Safety through safe systems of works.

This will involve: –

Ensuring that all relevant risks and hazards are addressed.

Identifying and prioritising the measures that need to be taken to comply with the relevant statutory provisions.

Taking account of existing preventative or precautionary measures.

Addressing what actually happens in the workplace or during the work activity.

Ensuring that all groups of employees and others who might be affected are considered.

Identifying groups of workers who might be particularly at risk.

The risk assessments will be used positively and regularly reviewed by the Company to change working procedures and improve Health & Safety performance.

3.22 Office Safety and Display Screen Equipment

Slips, trips and falls are the most common occurrences of accidents in an office environment. The workplace must be kept clear of obstructions for example, open filing cabinets, paper and litter on floors, trailing cables etc. Particular care should be taken to keep stairs and landings clear and that lighting levels are adequate. When working at a VDU or Word Processor ensure that your workstation is suitably organised and that:-

The seating is comfortable, at the right height and does not cause unnecessary strain to your eyes, neck and back.

You avoid excessive glare and reflection.

The Keyboard is at the correct angle.

If copying from documents they are the same distance as the screen and ideally at the same height.
If you are working repetitively for long periods, take short breaks to give your hands and eyes a rest.

A competent person will assess display screen equipment to identify any hazards that may exist and to advise on actions to be taken. The Manager of the department is responsible for ensuring appropriate action is taken.

Habitual users of display screen equipment will be provided with vision screening and eye tests in line with our Display Screen Policy. For further information, contact the Safety Director.

It is the responsibility of all employees to inform their manager should they suffer any discomfort whilst using Display Screen Equipment

3.23 New and Expectant Mothers

Specific risk assessments will be made relating to the work operations of new and expectant mothers, and appropriate measures taken as a result, in compliance with the Management of Health and Safety at Work Regulations 1999.

3.24 Young Persons

All risks to young persons (under 18 years old) will be assessed before they start work, taking into account their inexperience, lack of awareness of existing or potential risks, and immaturity. Specific factors in the risk assessment will be addressed. Information will be provided to the parents of school age children about the risks and control measures introduced. Account will be taken of the risk assessments to determine whether the young person should be prohibited from certain work activities, except when they are over minimum school leaving age, and it is necessary for their training and; where risks are reduced so far as is reasonably practicable, and where proper supervision is provided by a competent person, in compliance with the Management of Health and Safety at Work Regulations 1999.

3.25 Manual Handling

Whenever possible, lifting and moving heavy items should be carried out using mechanical handling equipment. If such equipment is not available and the load is too much for one person, assistance must be sought and an assessment of the task carried out. Employees must not attempt to lift or move something that is beyond their capability. If the load has sharp edges or abrasive surfaces, gloves must be worn. An assessment of all potentially hazardous manual handling operations will be carried out by a competent person in line with the Manual Handling Regulations 1992.

Work at height

Working at height will include any place at or below ground level, which requires access or egress to be achieved, whilst at work, except by use of a permanent staircase. This would include the use of hop ups, stepladders, ladders, specialist access equipment, i.e. self-propelled booms, scissor lifts , traditional scaffold, quick-fit scaffolds etc. It will also include work on any roof area or any platform or intermediary area where access has to be achieved using any of the aforementioned equipment.

It is the policy of the Company to comply fully with the Work at Height Regulations 2005. The hierarchy set out in the regulations for managing the risk will be applied and followed at all times. i.e.

a. Avoid working at height where possible.

b. Prevent falls where work at height cannot be avoided.

c. Minimise the distance and consequences of a fall where the risk

of a fall cannot be prevented.

The Company will also make arrangements to ensure that:

a. All work at height is properly planned and organised.

b. Those involved in work at height are competent.

c. The risks from Work at Height are assessed and appropriate

equipment is selected and used.

d. The risks from fragile surfaces are properly controlled.

e. Equipment for work at height is properly inspected and

maintained.

Scaffolds

All scaffolding will be erected, altered and dismantled by appropriately trained and competent persons in accordance with the supplier’s erection information and design specifications.

Site managers will ensure that scaffolds under their control are subject to a weekly inspection, are used correctly and are maintained in a safe condition. This includes ensuring that all persons working from a scaffold understand:

what loads the scaffold can safely take (such as how many bricks per bay) and not to load the working platform in excess of its rated load;
not to make any unauthorised alterations to any part of the scaffold (such as removing guardrails, planks, ties, toeboards or braces);
not to work from incomplete platforms, climb the framework of the scaffold or guard rails, or use stepladders, hop-ups etc. on decks to gain extra height;

Mobile Elevated Work Platforms (MEWPS)

MEWPS can provide a safe way of working at height. They allow the worker to reach the task quickly and easily, have guard rails and toe boards which prevent a person falling and can be used in-doors or out.

MEWPs include cherry pickers, scissor lifts and vehicle-mounted booms. We shall ensure that equipment will be appropriate for the conditions on site, taking into account ground conditions and the weather.

Any mobile access equipment shall be adequately maintained and operated only by authorised and

suitably trained staff.

Use of Ladders & Stepladders

The Work at Height Regulations does not ban ladders or stepladders. They require that ladders should only be considered where the use of other more suitable work equipment is not appropriate because of the low risk, and short duration of the task or considerations of where the work is located. Short duration is accepted to mean no more than 30 minutes in one position. Every ladder shall be used in such a way that 3 points of contact can be maintained.

Construction, Design & Management Regulations 2015 (CDM)

Good management of health and safety on site is crucial to the successful delivery of a construction project: As principal contractor we will properly plan, manage and co-ordinate work during the construction phase in order to ensure that the risks are properly controlled. We will also comply with the duties placed on all contractors under the Regulations.

We will operate and manage the documented procedures that are required under the CDM Regs 2015 to fulfil the role of Principal Contractor. These procedures are constantly reviewed and updated.

They will include:

Providing information to contribute to the Health and Safety File;
Ensuring that the Construction Phase Health and Safety Plan is prepared before work begins and developed throughout the construction process in discussion with, and communicated to, contractors affected by it;
Ensuring there are suitable and sufficient welfare facilities from the beginning;
Evaluation, development and co-ordination of all Health and Safety requirements on site, ensuring co-operation between contractors.

When required we shall also fulfil the role of the Principal Designer ensuring that all the necessary information reaches the right people at the right time.

3.28 Subcontractors

The appointment of contractors for a project will be made from the Company’s approved subcontractor and supplier list i.e. contactors who’s competency in Health and Safety has already been assessed and their performance on previous projects has been satisfactory.

They will attend a pre-start meeting to discuss any hazards that may be introduced and how their operations affect other contractors. They will also be inducted on to the site, where they and their employees will be informed of all hazards and site rules.

3.29 Stress Policy

The Management is committed to reducing so far as is reasonably practicable the causes of stress to its workforce. Whilst a reasonable degree of challenge and stress is acceptable as providing an added incentive to work, the Management realises that excess stress amongst employees is very counter productive and they will endeavour to ensure that the causes of undue stress are avoided enabling our employees to work at their best potential. If an employee is suffering from or suspects that they are suffering from the effects of stress, it is imperative that supervision is informed; also should any employee suspect that a colleague is suffering from stress, supervision should immediately be informed in order that corrective action may be taken. All managers and supervisors are required to monitor the staff under their control for the possible signs of stress and report to senior management.

3.30 Policy on drugs and alcohol at work

The company is concerned to provide a safe and healthy working environment. It recognises that this can be put at risk by those who misuse alcohol or drugs to such an extent that it may affect their health, performance, conduct and relationships at work. The company therefore aims to promote a healthy environment and minimise such problems, identify employees with possible problems at an early stage and offer all employees known to have alcohol or drug problems affecting their work referral to an appropriate source for diagnosis and treatment if necessary. Employees are encouraged to approach the Senior Management to seek advice and assistance where appropriate. All information will be treated in utmost confidence. Should any employee suspect that a fellow worker, including management is effected by over indulgence in alcohol or any other substance, the Directors request that an approach is made and they are informed of the details. They will treat the information confidentially and be tactful in their endeavour to provide advice and assistance to the effected employee. No employee will be permitted in the workplace if affected or suspected to be affected by alcohol or drugs of any type.

Occupational health

Occupational health issues are not always or immediately visible but can have the same devastating impact as accidents and injuries, sometimes causing prolonged and long term health problems. Some of the health problems associated with work in the construction industry include;

Musculoskeletal disorders including back pain usually from manual handling
Noise- induced hearing loss
Respiratory and breathing problems including asthma from exposure to asbestos, dust, silica and other hazardous substances
Skin diseases including dermatitis from exposure to chemicals, paint, cement, bitumen, asphalt and other hazardous chemicals used in the industry
Hand arm vibration syndrome resulting from frequent operation of hand held power tools
Occupational stress due to factors such as work pressures, work load, the risky nature of the job, job insecurity

The Company will put in place measures to protect employees from the risks of ill health. These measures will include;

Assessing the risks
Taking steps to reduce exposure
Providing training and information for employees on the risks and the measures in place to reduce these
Providing health surveillance where the risk assessment shows that this is appropriate.

The Company will make enquiries both of new and existing employees as to their general health and suitability for their occupation.

We recognise that an individual’s health is a personal matter, but if concern is expressed by anyone then we will discuss those findings with the individual concerned on a confidential basis. Managers and Supervisors in the Company will, by observation, have concern for the health of those employees under their control and will make known any concerns they have to the Directors.

Employees are encouraged to discuss with their Manager any concerns they have relating to their health, such discussions will always be treated confidentially. Our primary concern will always be the health and well-being of the individual in relation to his/her employment.

Supervision

The company will ensure that each manager will have sufficient training and support to plan and allocate work, make decisions, monitor performance and compliance, provide leadership, facilitate communication and teamwork and ensure workforce involvement. They will also ensure that all employees and contractors under their control are adequately supervised.

Every employee is reminded that under section 7 of the Health and Safety at Work etc. Act 1974, employees have a duty to take reasonable care of themselves and others who may be affected by their acts or omissions at work.

Closing Message

Our Health & Safety Policy is designed to ensure that you fully understand the role that you and the Company must play in helping to provide a safe and healthy working environment for us all. Together we must seek to identify and eliminate all hazards (any substance, material, process, or practice, etc that has the ability to cause harm) at work and reduce the number of accidents to zero.

With the help and co-operation of everyone we can achieve this.

SIGNED :

David Holland

Director

MYPAD 2020 LTD. DATE : May 2023

POLICY AMENDMENT SHEET

Date	Index Ref	Brief description of amendment
02/10/2021	N/A	Policy reviewed, dated and signed.
04/10/2022	N/A	Policy reviewed.
22/05/2023	Section 2	JT and BD added to the Organisation section.